Corporate Retreat, Swiss Alps

The challenge

A European enterprise software firm was running its annual C-suite offsite at a 5-star mountain resort 2.5 hours from Zurich airport. Executives arrived on six different international flights within a 90-minute window. The route included a 1,800m mountain pass that can turn icy with no notice in January. Executives needed to work on the coach, which meant confidential material, reliable Wi-Fi, and zero overheard conversation from drivers.

Our solution

We dispatched 2 premium touring coaches equipped with winter tyres, snow chains in the hold, and 4G/5G routers giving each coach its own 200Mbps Wi-Fi bubble. Drivers were briefed on NDA-level discretion and stayed quiet unless asked. We smoothed the arrival windows by pre-positioning both coaches at Zurich airport 2 hours early. An overnight weather forecast triggered an alternative route through a lower valley pass.

The result

Every executive arrived at the resort within 10 minutes of the target window. Two of them spent the entire coach ride on a conference call that could not wait. The firm has booked us for the same offsite three years running.

How we ran it

1. 1

   Pre-positioned at the airport

   Both coaches stood at Zurich two hours before the first landing, so a 90-minute spread of arrivals never became a queue.

2. 2

   Winter-ready for the pass

   Winter tyres fitted and snow chains in the hold for a 1,800 m crossing that can ice over without warning in January.

3. 3

   A working coach

   A 4G/5G router in each vehicle gave every coach its own connection, and drivers were briefed to stay silent unless spoken to.

4. 4

   The overnight weather call

   A forecast the night before moved the convoy onto a lower valley route rather than gambling on the pass.