Diplomatic Mission Transfer

The challenge

A multilateral European organisation needed to move a full delegation of 120 people, made up of principals, staff and security, from a Brussels summit to a follow-on meeting in Berlin. Protocol required coordination with two national security services. All drivers needed background clearance submitted 4 weeks in advance. The convoy had to stay together on motorway, stop only at pre-cleared service areas, and maintain radio contact with security lead vehicles.

Our solution

We provisioned 3 executive coaches plus 6 support vehicles from our cleared fleet, with security-cleared drivers experienced in diplomatic assignments. Paperwork was submitted to both security services 5 weeks out. We ran a full dry-run of the 800km route with timing logs, identifying fuel points and medical facilities every 200km. On the day, all 9 vehicles departed together with encrypted radio comms to the lead security car.

The result

The convoy arrived in Berlin within the 15-minute window requested by protocol. Zero security incidents. The organisation has since placed us on their approved European ground transport roster.

How we ran it

1. 1

   Clearance five weeks out

   Driver background paperwork went to both national security services a week earlier than protocol required.

2. 2

   Full dry run of the route

   The 800 km was driven in advance with timing logs, so the day itself held no unknowns.

3. 3

   Support points every 200 km

   Fuel stops and medical facilities were identified along the whole route and cleared in advance.

4. 4

   One convoy, one departure

   All nine vehicles left together on encrypted radio to the lead security car and stopped only at pre-cleared areas.